How to use Google Data Studio with Google Sheets

Step-1: Navigate to https://datastudio.google.com/overview

Step-2: Click on the ‘Use it for free’ button:google data studio google sheets

Step-3: Sign in with your Google email and password. You should now see the home page of the data studio:

google data studio google sheets home page of the data studio

Step-4: Click on the ‘Create’ button:

google data studio google sheets Create button data studio

Step-5: Click on ‘Data Source’

google data studio google sheets Data Source google data studio

Step-6: Find and click on Google Sheet Connector:

google data studio google sheets Google Sheet Connector

Step-7: Rename your data source.

google data studio google sheets Rename your data source

Get the ebook on Google Data Studio (50+ Pages)Get the ebook on Google Data Studio (50+ Pages)

Step-8: Find and click on your Google Sheet:google data studio google sheets Find and click on your Google Sheet

Step-9: Click on the blue ‘Connect’ button on the top right-hand side:

google data studio google sheets connect button

You should now see a screen like the one below:

google data studio google sheets You should now see a screen like the one below

Here all the green fields represent dimensions and all the blue fields represent metrics. 

Step-10Now Google Data Studio does not always determine the correct data type for each field. So you need to make sure that each field is of the correct data type.

For example, from the screenshot above we can see that the ‘Transaction ID’ field is of type ‘date’:

google data studio google sheets Transaction ID field is of type date

It should be of type ‘number’:

google data studio google sheets Transaction ID field is of type number

The Revenue, Shipping and Tax fields are of type ‘Number’:

google data studio google sheets The Revenue Shipping and Tax fields are of type Number

They should be of type ‘currency’ (US Dollar):
google data studio google sheets The Revenue Shipping and Tax fields are of type currency
The region field is of type ‘Text’:
google data studio google sheets The region field is of type

It should be of type ‘region’:

google data studio google sheets The region field is of type Region

At this point, you can also change the name of a field by clicking on its name:

google data studio google sheets change the name of a field

but I don’t recommend that. If you want to change the field names then do it via the Google Sheets.

Step-11: Once everything looks all right then click on the ‘Create Report’ button:

google data studio google sheets Create Report

You should now see a dialog box like the one below:

google data studio google sheets you are about to add data to this report

Step-12: Click on the ‘Add to Report’ button. You should now see following similar screen:

google data studio google sheets untitled report google data studio

Step-13: Rename your report by double-clicking on the text ‘Untitled Report’:
google data studio google sheets Rename your report
Step-14: Start adding components to your report from the toolbar:
google data studio google sheets Start adding components to your report from the toolbar
Following are the various components you can add to your report from the toolbar:
  • Charts
  • Community Visualizations
  • Controls (Dropdown list, fixed-size lists…)
  • URL
  • Image
  • Text
  • Line
  • Shape (rectangle, circle)

Step-15: Click on the ‘Add a Chart’ button in the toolbar and then click on the ‘Column Chart’ icon:

google data studio google sheets Add a Chart Column Chart

Step-16: Click anywhere on the canvas to add the column chart:

google data studio google sheets Click anywhere on the canvas to add the column chart

google data studio google sheets Click anywhere on the canvas to add the column chart2

On the right-hand side of your screen, you should see the list of available fields for your column chart:
google data studio google sheets list of available fields for your column chart
Step-17: Drag and drop the ‘Region’ field on the dimension named ‘Customer Name’. Once this action is complete, you should see ‘Customer Name’ dimension being replaced by the ‘Region’ dimension:
google data studio google sheets Customer Name dimension being replaced by the Region dimension
Once the ‘Customer Name’ dimension is replaced by the ‘Region’ dimension, your column chart will automatically update and may look like the one below:
google data studio google sheets column chart
Step-18: Drag and drop the ‘Revenue’ field on the metric named ‘Record Count’:
google data studio google sheets Drag and drop the Revenue field on the metric named Record Count

Once this action is complete, you should see ‘Record Count’ metric being replaced by the ‘Revenue’ metric:

google data studio google sheets revenue metric

Once the ‘Record Count’ metric is replaced by the ‘Revenue’ metric, your column chart will automatically update and may look like the one below:
google data studio google sheets column chart2

You can now visualize sales by region in Google Data Studio.

That’s how you can create a report in Data Studio.

Step-19: In order to see your report in the ‘view mode’, click on the ‘view’ button on the top right-hand side:

google data studio google sheets view mode google data studio

You can now see your report in view mode:
google data studio google sheets report in view mode

Step-20: Click on the ‘Edit’ button on the top right-hand side, if you want to edit this report again:

google data studio google sheets edit mode google data studio

That’s how you can use Google Data Studio with Google Sheets.

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