How to use Google Data Studio with Google Sheets

Last Updated: March 12, 2022

Step-1: Navigate to https://datastudio.google.com/overview

use it for free

Step-2: Click on the ‘Use it for free’ button:

Step-3: Sign in with your Google email and password. You should now see the home page of the data studio:

console 1

Step-4: Click on the ‘Create’ button:

create 1

Step-5: Click on ‘Data Source’

create data source 1

Step-6: Find and click on Google Sheet Connector:

Google sheets

Step-7: Rename your data source.

rename 1

select sheet 1

Step-8: Find and click on your Google Sheet:

Step-9: Click on the blue ‘Connect’ button on the top right-hand side:

connect 1

You should now see a screen like the one below:

datasource edit

Here all the green fields represent dimensions and all the blue fields represent metrics. 

Step-10Now Google Data Studio does not always determine the correct data type for each field. So, you need to make sure that each field is of the correct data type.

For example, from the screenshot above we can see that the ‘Transaction ID’ field is of type ‘date’:

transaction id as date

It should be of type ‘number’:

transaction id as number

The Revenue, Shipping and Tax fields are of type ‘Number’:

revenue as number

They should be of type ‘currency’ (US Dollar):

revenue as currency

The region field is of type ‘Text’:

city as

It should be of type ‘region’:

city as city

At this point, you can also change the name of a field by clicking on its name:

change field name

but I don’t recommend that. If you want to change the field names then do it via the Google Sheets.

Step-11: Once everything looks all right then click on the ‘Create Report’ button:

create report 2

You should now see a dialog box like the one below:

add to report 1

Step-12: Click on the ‘Add to Report’ button. You should now see the following similar screen:

report view

Step-13: Rename your report by double-clicking on the text ‘Untitled Report’:

rename report

Step-14: Start adding components to your report from the toolbar:

report toolbar

Following are the various components you can add to your report from the toolbar:

  • Charts
  • Community Visualizations
  • Controls (Dropdown list, fixed-size lists…)
  • URL
  • Image
  • Text
  • Line
  • Shape (rectangle, circle)

Step-15: Click on the ‘Add a Chart’ button in the toolbar and then click on the ‘Column Chart’ icon:

column chart

Step-16: Click anywhere on the canvas to add the column chart:

add chart to canvas
chart added

On the right-hand side of your screen, you should see the list of available fields for your column chart:

drag field

Step-17: Drag and drop the ‘Region’ field on the dimension named ‘Customer Name’. Once this action is complete, you should see ‘Customer Name’ dimension being replaced by the ‘Region’ dimension:

city in dimension

Once the ‘Customer Name’ dimension is replaced by the ‘Region’ dimension, your column chart will automatically update and may look like the one below:

city graph

Step-18: Drag and drop the ‘Revenue’ field on the metric named ‘Record Count’:

revenue in metrics

Once this action is complete, you should see ‘Record Count’ metric being replaced by the ‘Revenue’ metric:

revenue added in metric

Once the ‘Record Count’ metric is replaced by the ‘Revenue’ metric, your column chart will automatically update and may look like the one below:

revenue graph

You can now visualize sales by city in Google Data Studio.

That’s how you can create a report in Data Studio.

Step-19: In order to see your report in ‘view mode’, click on the ‘view’ button on the top right-hand side:

view report

You can now see your report in view mode:

view report screen

Step-20: Click on the ‘Edit’ button on the top right-hand side, if you want to edit this report again:

edit again

That’s how you can use Google Data Studio with Google Sheets.

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  3. How to use Supermetrics for Google Sheets Add-on
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  6. Supermetrics Queries for Google Sheets – Tutorial
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  9. Google Data Studio Date Format for Google Sheets – Tutorial
  10. Learn to export Facebook ads data to Google Sheets
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