How to use Google Data Studio with Google Sheets

My step-by-step blueprint for using Looker Studio (formerly Google Data Studio)

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Last Updated: December 22, 2022

Note: Google Data Studio is now known as Looker Studio.

Video on using Google Data Studio with Google Sheets

Using Google Data Studio with Google Sheets

Follow the steps below to use Google Data Studio with Google Sheets:

Step-1: Navigate to https://datastudio.google.com/overview

use it for free

Step-2: Click on the ‘Use it for free’ button.

Step-3: Sign in with your Google email and password. You should now see the home page of the Looker studio:

homepage 1

Step-4: Click on the ‘Create’ button:

create report button

Step-5: Click on ‘Data Source’

Data sources 2

Step-6: Find and click on Google Sheet Connector:

connector select 1

Step-7: Rename your data source.

rename data source
select sheet 1

Step-8: Find and click on your Google Sheet:

Step-9: Click on the blue ‘Connect’ button on the top right-hand side:

connect data source

You should now see a screen like the one below:

sample data source

Here all the green fields represent dimensions, and all the blue fields represent metrics. 

Related Article: Google Data Studio Dimension vs Metric

Step-10Looker Studio does not always determine the correct data type for each field. So, you need to ensure that each field is of the correct data type.

For example, from the screenshot above, we can see that the ‘Transaction ID’ field is of type ‘date’:

transaction id as date

It should be of type ‘number’:

transaction id as number

The Revenue, Shipping and Tax fields are of type ‘Number’:

revenue as number

They should be of type ‘currency’ (US Dollar):

revenue as currency

The region field is of type ‘Text’:

city as

It should be of type ‘region’:

city as city

At this point, you can also change the name of a field by clicking on its name:

change field name

But I don’t recommend that. If you want to change the field names, do it via Google Sheets.

Step-11: Once everything looks all right then click on the ‘Create Report’ button:

create report 2

You should now see a dialogue box like the one below:

add to report 1

Step-12: Click on the ‘Add to Report’ button. You should now see the following similar screen:

report sample

Step-13: Rename your report by double-clicking on the text ‘Untitled Report’:

rename report name

Step-14: Start adding components to your report from the toolbar:

Report toolbar

Following are the various components you can add to your report from the toolbar:

  • Charts
  • Community Visualizations
  • Controls (Dropdown list, fixed-size lists…)
  • URL
  • Image
  • Text
  • Line
  • Shape (rectangle, circle)

Step-15: Click on the ‘Add a Chart’ button in the toolbar and then click on the ‘Column Chart‘ icon:

column chart

Step-16: Click anywhere on the canvas to add the column chart:

Add column chart
column chart

On the right-hand side of your screen, you should see the list of available fields for your column chart:

field names

Step-17: Drag and drop the ‘Region’ field on the dimension named ‘Customer Name’.

Once this action is complete, you should see the ‘Customer Name’ dimension being replaced by the ‘Region’ dimension:

Drag and drop

Once the ‘Customer Name’ dimension is replaced by the ‘Region’ dimension, your column chart will automatically update and may look like the one below:

city chart

Step-18: Drag and drop the ‘Revenue’ field on the metric named ‘Record Count’:

Revenue 1

Once this action is complete, you should see the ‘Record Count’ metric being replaced by the ‘Revenue’ metric:

revenue added as metric

Once the ‘Revenue’ metric replaces the ‘Record Count’ metric, your column chart will automatically update and may look like the one below:

City and revenue

You can now visualize sales by the city in Looker Studio.

That’s how you can create a report in Looker Studio.

Step-19: In order to see your report in ‘view mode’, click on the ‘view’ button on the top right-hand side:

view report

You can now see your report in view mode:

report view 1

Step-20: Click on the ‘Edit’ button on the top right-hand side if you want to edit this report again:

Edit report 1

That’s how you can use Looker Studio with Google Sheets.

How to use Google Sheets like a pro

The biggest problem most people face when using Excel or Google Sheets for data manipulation is finding and using the correct formula and functions.

There are more than 300 formulas and functions in Excel alone. Google sheets also have hundreds of formulas and functions. 

How many formulas and functions can you realistically memorize and use?

And knowing the formula is one thing; using it correctly can be something completely different. 

If you miss one required parameter, comma, or parentheses or select an incorrect cell or range, it could easily make your formula/function invalid.

You can fix this problem by using ChatGPT (a free AI-enabled chatbot).

It can transform your text instructions into Excel and Google Sheets formulas in seconds with the help of AI.

You write your instructions in plain English and then ask ChatGPT to generate your formula.

Once the formula is generated, copy-paste it to your cell.

For example, consider the following data set:

data set

Suppose you want to sum up all the numbers greater than 20 and less than 80.

I can give the following instruction to ChatGPT:

Transform the following text into Google sheets formula: Sum all the numbers in D4:D10, which are greater than 20 and less than 80.

The ChatGPT will automatically generate the following formula for me:

=SUMIF(D4:D10, “>20”, D4:D10) – SUMIF(D4:D10, “>79”, D4:D10)

chat gpt generate formula

Now copy-paste this formula into your desired cell in Google Sheets.

You can follow the same approach for generating excel formulas.

For example, I can give the following instruction to ChatGPT:

Transform the following text into Excel formula: Sum all the numbers in D4:D10, which are greater than 20 and less than 80.

The ChatGPT will automatically generate the following formula for me:

=SUMIF(D4:D10, “>20”, D4:D10) – SUMIF(D4:D10, “>79”, D4:D10)

chat gpt generate formula

Note(1): Make sure you mention the exact cell, cell range, rows or columns, wherever possible when giving instructions.

Note(2): If a formula in Excel or Google Sheets cannot solve your problem, neither can ChatGPT.

If you are ready to spend $3 a month on transforming your text instructions into Excel and Google Sheets formulas, then use the tool ‘excelformulabot‘.

formula bot 1

It can transform your text instructions into Excel and Google Sheets formulas in seconds with the help of AI.

I use the Google Sheets Add-on of this tool.

You write your instructions in plain English and then press the ‘Submit’ button to generate your formula.

Once the formula is generated, click the ‘Insert Cell’ button to insert your formula.

For example, consider the following data set:

data set

Suppose you want to sum up all the numbers greater than 20 and less than 80.

I can give the following instruction to ‘excelformulabot’:

Sum all the numbers in D4:D10, which are greater than 20 and less than 80.

instructions

The  ‘excelformulabot’ will automatically generate the following formula for me once I click on the ‘Submit‘ button:

=SUMIFS(D4:D10,D4:D10,”>20″,D4:D10,”<80″)

auto generated formula

Select the cell where you want to insert your formula and click on the ‘Insert is current cell‘ button.

You should now see the formula automatically inserted into your selected cell:

formula creator 1

Note: Make sure you mention the exact cell, cell range, rows or columns, wherever possible, when giving instructions.

As you can see, using ‘excelformulabot’ tool is much easier than using ChatGPT.

And if you are heavily involved in Excel/Google sheets, you will find this tool very useful.

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  4. Connect and transfer data from Google Sheets to BigQuery
  5. Sending data from Google Search Console to Google Sheets
  6. Supermetrics Queries for Google Sheets – Tutorial
  7. Google Sheets & Looker Studio Timezone Conversion
  8. How to extract data from Google Analytics into Google Sheets
  9. Looker Studio Date Format for Google Sheets – Tutorial
  10. Learn to export Facebook ads data to Google Sheets
  11. Understanding Aggregation in Google Sheets

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