How to share data sources with others in Google Data Studio

Google Data Studio

When you create/edit a data source file in Google Data Studio, you see the ‘Share’ button at the top right-hand side of the data source editor:

Use the ‘share’ button to share your data source with others.

Follow the steps below:

Step-1: Open the data source editor and then click on the ‘+ Share’ button

You will now see a dialog box like the one below:

Step-2: Enter the email address of one or more people with who you want to share your data source:

Step-3: Select the access level (‘can view’ or ‘edit’) from the drop-down menu:

Sharing a data source with view permission (‘can view’) allows the viewer to see the schema (structure) of the data source, but not change it.

Sharing a data source with edit permission (‘can edit’) allows editors to change the schema.

Note(1): Sharing a data source never grants access to the data set.
Note(2): A Google login is required to view or edit a data source.
Note(3): Sharing a data source does not grant access to all the reports added to the data source. You only get access to the data source.
Note(4): You don’t need to share a report’s data source for other people to view the report. Viewers of a report can see the data they are authorized to see whether or not the data source is shared with them.
Note(5): Only the data source owner can edit the data source connection.

Step-4: Click on the ‘Send’ button.

Get the ebook on Google Data Studio (50+ Pages)

Managing users’ access to a data source

If you want to change the permission of a data source user then follow the steps below:

Step-1: Open the data source editor and then click on the ‘+Share’ button:

Step-2: Click on the ‘Manage Access’ tab:

Step-3: Click on the access level drop-down menu next to the user who data source access you want to manage:

Step-4: Change the access level to ‘Can edit’ or click on ‘Remove’ to remove the access:

Step-5: Click on the ‘Save’ button:

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