How to share data sources with others in Google Data Studio

While editing a data source schema, you get the option to share the data source schema with other users:

Follow the steps below to share your data source schema with other users:

Step-1: Click on the ‘+ Share’ button on the top-right hand side of your data source editor:

You will now see a dialog box like the one below:

Step-2: Enter the email address of one or more people with whom you want to share your data source schema:

Step-3: Select the access level (‘can edit’ , ‘can view’) from the drop-down menu:

Sharing a data source schema with view permission (‘can view’) allows the viewer to see the schema (structure) of the data source, but not change it.

Sharing a data source schema with edit permission (‘can edit’) allows editors to change the schema.

Step-5: Click on the ‘Send’ button.

The user with whom you shared the data source schema can access it by clicking on the ‘Shared with me‘ link in his Data Studio account:

Similarly, if any data studio report or data source schema is shared with you, then you can access it by navigating to the ‘Shared with me’ section in your data studio account. 

Note(1): Sharing a data source schema never grants access to the connected data source.

Note(2): A Google login is required to view or edit a data source schema.

Note(3): Sharing a data source schema does not grant access to all the reports which use the data source schema. The shared users only get access to the data source schema.

Note(4): You don’t need to share a report’s data source schema for other people to view the report. Viewers of a report can see the data they are authorized to see whether or not the data source schema is shared with them. 

Note(5): Only the data source schema owner can edit the data source connection.


Get the ebook on Google Data Studio (50+ Pages)Get the ebook on Google Data Studio (50+ Pages)


Managing user access to a data source schema

If you want to change the permission of a data source user then follow the steps below:

Step-1: Open the data source schema editor and then click on the ‘+Share’ button:

Step-2: Click on the ‘Manage Access’ tab:

Step-3: Click on the access level drop-down menu next to the user who data source schema access you want to manage:

Step-4: Change the access level to ‘Can edit’, ‘Remove’ or ‘Make Owner’:

The ‘Can edit’ permission will allow the user to change the data source schema.

The ‘Make Owner’ permission will make the user the new owner of the data source schema. As soon you as you make a user a new owner, your role will be changed to editor (as there can be only one owner at a time).

If you select ‘Remove’ then the user will be marked to be removed from sharing the data source schema.

Step-5: Click on the ‘Save’ button:

Link sharing

If you want to share your data source schema with a large number of users then instead of adding their email address one by one, you can just share the link of your data source schema.

To do that follow the steps below:

Step-1: Click on the link sharing drop-down menu:

Step-2: Select one of the link sharing option. Let’s select ‘anyone with the link can view’:

Step-3: Click on the ‘Copy’ button to copy the link to the data source schema:

Step-5: Click on the ‘Save’ button.

Step-6: Share the link of the data source schema with other users via email or instant messenger. Now any user who has access to the link will be able to view the data source schema.

Note(1): If you want to stop data source schema editors (users with ‘can edit’ permission) from changing access and adding new people to access the data source schema then click on the checkbox ‘Prevent editors from changing access and adding new people‘:

Note(2): If you want to stop data source schema viewers (users with ‘can view’ permission) to download, print or copy the data source schema then click on the checkbox ‘Disable downloading, printing and copying for viewers‘:

Added Reports

If you want to see the list of all the data studio reports who have access to your data source schema then click on the ‘Added Reports’ tab:

Now if you want to remove one or more report from using your data source schema then just click on the ‘Remove’ button next to it:

Register for the FREE TRAINING...

"How to use Digital Analytics to generate floods of new Sales and Customers without spending years figuring everything out on your own."



Here’s what we’re going to cover in this training…

#1 Why digital analytics is the key to online business success.

​#2 The number 1 reason why most marketers are not able to scale their advertising and maximize sales.

#3 Why Google and Facebook ads don’t work for most businesses & how to make them work.

#4 ​Why you won’t get any competitive advantage in the marketplace just by knowing Google Analytics.

#5 The number 1 reason why conversion optimization is not working for your business.

#6 How to advertise on any marketing platform for FREE with an unlimited budget.

​#7 How to learn and master digital analytics and conversion optimization in record time.



   

My best selling books on Digital Analytics and Conversion Optimization

Maths and Stats for Web Analytics and Conversion Optimization
This expert guide will teach you how to leverage the knowledge of maths and statistics in order to accurately interpret data and take actions, which can quickly improve the bottom-line of your online business.

Master the Essentials of Email Marketing Analytics
This book focuses solely on the ‘analytics’ that power your email marketing optimization program and will help you dramatically reduce your cost per acquisition and increase marketing ROI by tracking the performance of the various KPIs and metrics used for email marketing.

Attribution Modelling in Google Analytics and Beyond
Attribution modelling is the process of determining the most effective marketing channels for investment. This book has been written to help you implement attribution modelling. It will teach you how to leverage the knowledge of attribution modelling in order to allocate marketing budget and understand buying behaviour.

Attribution Modelling in Google Ads and Facebook
This book has been written to help you implement attribution modelling in Google Ads (Google AdWords) and Facebook. It will teach you, how to leverage the knowledge of attribution modelling in order to understand the customer purchasing journey and determine the most effective marketing channels for investment.

Himanshu Sharma

Digital Marketing Consultant and Founder of Optimizesmart.com

Himanshu helps business owners and marketing professionals in generating more sales and ROI by fixing their website tracking issues, helping them understand their true customers' purchase journey and helping them determine the most effective marketing channels for investment.

He has over 12 years of experience in digital analytics and digital marketing.

He was nominated for the Digital Analytics Association's Awards for Excellence. The Digital Analytics Association is a world-renowned not-for-profit association that helps organisations overcome the challenges of data acquisition and application.

He is the author of four best-selling books on analytics and conversion optimization:

error: Alert: Content is protected !!