How to download Data Studio report as PDF

Last Updated: October 16, 2022

Follow the steps below to download a data studio report as PDF

Step-1: Open the report which you want to download.

report list 1

Step-2: Click on the ‘+Share’ drop-down menu on the top right-hand side of your screen:

Share button 7

Step-3: Click on the ‘Download Report’ link:

download report 1

Step-4: Decide whether you want to download all the pages of your report or only specific pages:

download options

If you want to download only specific pages then click on the ‘Select Pages’ option and then select the pages you want to download:

select pages 1

Step-5: Click on the ‘Additional options’ drop-down menu:

additional option link

Step-6: Select the download options that you want to use:

additional options

Ignore custom background color

Select this setting if you want Data Studio to ignore the background color and instead use a transparent background for the downloaded report.


Select this setting if you want to add the ‘Open in Data Studio’ option under the ‘Bookmarks’ drop-down menu (which appears in your web browser when you open a downloaded report): 

open in data studio link

Through this setting, a user can also open the downloaded report within Data Studio.

Password protect report

Select this setting if you want only those users to be able to view the downloaded report who supply the password that you added.

password setting

Step-7: Click on the ‘Download’ button.

download button
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