Google Data Studio Report Tutorial

Reports in Google Data Studio are used to tell stories with data

Every report you create should have some purpose. The purpose can be to provide actionable insight, give recommendations or persuasion. 

  • The person who creates the report is called the ‘report author’ or ‘report creator’.
  • The person who edits the report is called the ‘report editor’.
  • The person who consumes the report is called the ‘report viewer’.

Best Practices for creating a report in Data Studio

Following are some best practices for creating a report in Data Studio:

  1. Understand who your report is meant for.
  2. Keep it short and simple.
  3. Use a report template whenever you can to create a new report.
  4. Avoid pulling data directly from a data platform into your reports.
  5. Avoid charting data for the current day in your reports.
  6. Avoid using functions and calculated fields in your reports.
  7. Distribute related charts across multiple pages.

To learn more about these best practices, check out this article: Best practices for creating a report in Google Data Studio

Seven methods to create a new report in Data Studio

You can create a new Data Studio report in the following ways:

#1 From the home page (Create menu > Report > Select Connector > Select data source)

#2 From the home page (Create menu > Report > My data sources > Select data source schema)

#3 While editing a report (File menu > New Report)

#4 While editing a report (File menu > Make a Copy)

#5 While creating or editing a data source schema (click on the ‘Create Report’ button).

#6 From the home page (click on the ‘Blank Report’ button).

#7 From the home page (click on the ‘Template Gallery’ button).

To learn more about these report creation methods, check out this article: Seven methods to create a new report in Google Data Studio

Google Data Studio Template Gallery and Report Gallery

The template gallery list ready to use report templates. Use these templates to create fully functional and attractive data studio reports in seconds.

You can find the Google Data Studio template gallery in two places:

#1 When you logged into Google Data Studio, you see the template gallery link on the right-hand side:

 

When you click on this link, you can see the list of available report templates:

 

#2 The second place to look for report templates is the Data Studio Report Gallery: https://datastudio.google.com/gallery

 

The Data Studio report gallery lists report templates under the following four categories:

#1 Featured (these are the report templates featured by Data Studio).

#2 Marketing Templates (these are the report templates meant for marketers)

#3 Community (Data Studio report templates built by the community)

#4 Community Visualizations (Data Studio reports with Community Visualizations)

 

If you want to submit your own report to the Data Studio Report Gallery then click on the ‘submit your report’ link and then follow the on-screen instructions:

Introduction to the Report Editor

The report editor is used to edit a Google Data Studio report.

Through report editor you can:

You can access the report editor by creating a new report or editing an existing report.

To learn more about the report editor, check out this article: Understanding Report Editor in Google Data Studio

Components of a report in Google Data Studio

A report in Data Studio is made up of one or more pages. By default, a new report is made up of just one page.

Adding another page

If you want to add another page to your report, then follow the steps below:

Step-1: Open an existing report by clicking on its name (under the ‘Reports’ tab):

The report will open in the view mode.

Step-2: Click on the ‘Edit‘ button at the top right-hand side:

Once you clicked on the ‘Edit’ button, you will see the report in the ‘edit mode‘.

Step-3: Click on the ‘Add a page’ button on the top left-hand side in the report editor:

Once you click on the ‘Add a page’ button, you will be redirected to the new page of your report:

If you want to navigate back to page 1 of the report then click on the ‘Show Page Control‘ drop-down menu:

From the drop-down menu, click on ‘Page 1’:

Each page is made up of canvas. 

Here is what the blank canvas looks like:

A canvas is made up of the grid lines.

When we create a report in Data Studio, we add components (like ‘tables’, ‘scorecard’, ‘bar charts’ etc) to this canvas. 

Following is an example of a canvas which contains one component of type ‘table’:

Following is an example of a canvas which contains two components: one table component and one scorecard component:

Each component is made up of one or more fields.

You can change the layout and theme of this canvas through the ‘Layout and Theme panel‘ on the right-hand side:

Other articles related to Google Data Studio Reports

  1. Understanding Report Editor in Google Data Studio
  2. Best practices for creating a report in Google Data Studio
  3. How to share reports in Google Data Studio
  4. Seven methods to create a new report in Google Data Studio
  5. How to invite people to view or edit a report in Google Data Studio
  6. How to share the link of your report in Google Data Studio
  7. Schedule email delivery of a report in Google Data Studio
  8. How to download Data Studio report as PDF
  9. How to embed a Data Studio report on a website
  10. Working with pages in a Google Data Studio report

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