Users Engagement Strategy – Basic Courtesy


Basic courtesy goes a long way and there is no denying of this fact. Showing courtesy starts with your first interaction with the client. Following are few tips to keep in mind:

  • Be very polite while answering to your prospect’s query. If you are using a text messenger, then write complete sentences while answering. Don’t use chat language and especially slangs. Never write in All Caps. This is equivalent to screaming on someone.


  • If you are on a phone, then be very cautious about your words. Speak slowly and clearly. Always introduce yourself as soon as possible in the call. Create an impression through your voice and pitch that you are sincere, friendly, responsible and dedicated to resolve your prospect’s query and above all you are not hearing but listening. Paying close attention during telephonic conversation is very important. A client may not like to repeat twice or thrice or get answers which are not relevant to his query.


  • Never lose your cool no matter how rude or abusive your prospect is. Never try to win over an argument. Profanity, argument and anger are one of the fastest ways to lose your clients.


  • If you can’t provide 24/7 phone support, then clearly specify your phone hours on your website. You don’t want to irritate your prospects by not answering to their calls. Leaving a voice message on your answering machine is a good option. However it should be beautifully crafted. Provide useful information like when you will be back or when you can be contacted. Also encourage your prospect to leave back a detailed message so that you can later get back to him with all the needed information.


  • You should get back to your prospect in case he doesn’t call back. Don’t wait for his call. It is you who has to sell. Never put your prospect on hold for excessive amount of time. He may cut the call out of frustration and decides not to buy from you ever.


  • Call your prospects and thank them whenever they make a purchase or inquire about a product. If calling each and every client is not possible, then send them personalized mails. Avoid sending auto generated mails to your clients. Auto generated mails gives your client the impression, that he is just another number in your mailing list and you don’t care. It is just like playing a tape recorder when someone visit your store and inquire about a product. Generally auto generated mails send responses to some most frequently asked questions which may not resolve a specific query of your client and consequently encourages him to go to your competitor. There are plenty of mass mailing softwares available out there which claims to personalized e-mails.  But any sane person can easily differentiate between an auto generated mail and a personalized mail.


  • Never fail to respond to an e-mail query. This creates a negative buying experience. If you make a blunder or are not able to fulfil your commitment on time, then admit your mistake without making any excuse. Apologize in a manner that you really mean it and do your best to make you client happy.


 Related Posts

Subscribe to my blog
Join my free newsletter and learn to avoid the analytics mistakes everyone seems to be making over and over again.


About the Author:

My business thrives on referrals, so I really appreciate recommendations to people who would benefit from my help.Please feel free to endorse/forward my LinkedIn Profile to your clients, colleagues, friends and others you feel would benefit from SEO, PPC or Web Analytics.



  • http://Website Mary

    So true

  • http://Website Heather

    You go Himanshu. This needed to be said. People have forgotten the basic courtesy.

  • http://Website rogue_seo

    Very much in keeping with what i wrote in my last post. I really liked your idea of personalised email.

  • http://Website Mike

    Many valid points here. Marketers should consider them and practice. One should be careful about bold letters in emails. Bold is used to emphasize a point or your tone which may results in misinterpretation.

  • http://Website John

    Nice post. I have noticed that emails without subject or spammy subjects generally land up in the junk folder. So imo one should avoid sendings mails which contains recipent’s name or which contain special characters like ? ! + or words like buy, sell etc. Just my two cents :)

    • seo himanshu

      That’s a good tip. Thanks John.

    • http://Website rogue_seo

      Putting email address or a link to a site in the subject line activates the spam filters (personal experience ;)

    • http://Website YCT

      Many of my emails land up in spam folder even when i don’t use any spammy technique as mentioned above :(

      • http://Website Marianne

        You can use the lyrics content checker for email to check your email for any potential spam. It assigns spam scores to your mails. This way you can protect your mails from getting into the spam folder.

        • seo himanshu

          Thanks for the tool. Here is the link to lyrics content checker tool:

        • http://Website John

          That’s a great tool. Thanks for sharing.

  • http://Website Jitender

    Another good post Himanshu. Can you do some guest posts for me?

    • seo himanshu

      Do you have a blog? huh

  • http://Website Beth

    Great jumping off points for consideration.Thanks for sharing the content checker tool.

  • http://Website Ivan

    A refersher course in courtesy department. User engagement is so important to get repeated visitors and sales. We learned the hard way.

  • http://Website Kimberly

    Hi Himanshu,

    I have been reading your blog for the past few weeks and have learned a great deal from your expertise. Please write often and more on social media marketing.

    Have a great weekend

    Kuala Lumpur

    • seo himanshu

      I will try to. Thanks for stopping by.

  • http://Website Probuddha

    Us usual – a great post buddy! :)

  • http://Website facer aircraft insurance

    I am curious what Derek will say with that =D


  • http://Website egloff insurance agency

    Maybe the greatest thing that I read all week..